Free tools · No signup
Free inventory tools for cafes and coffee shops
Four calculators that run entirely in your browser. Every result is visible immediately — no email wall, no account, no trial timer. Most cafe owners get a usable number in under 60 seconds.
Built by QuickStok, an inventory app for independent cafes. We built these because we kept answering the same four questions: what should this drink cost me, how much should I keep on hand, what is waste actually costing, and where do I get a count sheet that fits a cafe.
Food Cost Percentage Calculator
Add your ingredients and menu price to get food cost %, gross margin, and how you score against the 28–32% cafe benchmark.
Open the tool →Free · No signupPar Level & Reorder Point Calculator
Turn daily usage and delivery lead time into a par level, reorder point, and suggested order quantity — with the formula shown.
Open the tool →Free · No signupFood Waste Cost Calculator
Log what you threw away this week and see the weekly, monthly, and annual cost, broken down by reason.
Open the tool →Free · No signupPrintable Inventory Count Sheet Builder
Pick your categories and generate a printable cafe stocktake sheet. Print, save as PDF, or download CSV. No signup.
Open the tool →Do these tools require an account?
No. All four tools run client-side in your browser, and the results appear as soon as you type. Nothing is emailed to you, nothing is stored on our servers, and the print and CSV exports work without an account. If you want the same numbers tracked automatically week over week, that is what QuickStok does — but these calculators stand on their own.
Which tool should I start with?
If you have never costed a menu item, start with the food cost calculator. A 12oz latte typically lands near a 22% food cost, and knowing your real number is the fastest route to a pricing decision. If you are running out of oat milk mid-shift, use the par level calculator to set a floor. If you suspect you are throwing money in the bin, the waste cost calculator usually surfaces $200–$400 a month at a typical single-site cafe. And if you simply need a piece of paper for the walk-in on Sunday night, the count sheet builder prints one in two clicks.
Are the benchmarks specific to cafes?
Yes. Full-service restaurant advice does not transfer cleanly to a coffee bar. Cafes run a lower food cost on beverages (18–25%) and a higher one on bakery and food (35–45%), which is why the blended 28–32% target used across these tools is the number that actually matters for a coffee shop P&L. Lead times are shorter too — most cafe dairy runs on a two to three day cycle, not a weekly broadline delivery.