This builder ships with 68 real cafe items across 8 categories, and prints a usable stocktake sheet in two clicks. Toggle the categories you carry, add anything specific to your store, then print it, save it as a PDF, or download it as CSV. Nothing is gated: no email, no account, no watermark on the count column.
1. Pick your categories
3. Label the sheet (optional)
Your sheet is ready — 68 items across 8 categories
Both exports are free and instant. No email, no account.
Inventory Count Sheet
Date: ____________
68 items · 8 categories
Dairy
Item
Unit
Count
Notes
Whole milk
L
Skim / low-fat milk
L
Oat milk
L
Almond milk
L
Soy milk
L
Heavy / whipping cream
L
Half & half
L
Butter, unsalted
kg
Cream cheese
kg
Coffee
Item
Unit
Count
Notes
Espresso blend beans
kg
Single origin beans
kg
Decaf beans
kg
Filter / batch brew grind
kg
Cold brew concentrate
L
Black tea bags
box
Green tea bags
box
Herbal tea bags
box
Matcha powder
g
Chai concentrate
L
Syrups
Item
Unit
Count
Notes
Vanilla syrup
btl
Caramel syrup
btl
Hazelnut syrup
btl
Sugar-free vanilla syrup
btl
Lavender syrup
btl
Chocolate sauce
btl
Caramel drizzle sauce
btl
Honey
jar
Bakery
Item
Unit
Count
Notes
Croissants, plain
ea
Almond croissants
ea
Pain au chocolat
ea
Blueberry muffins
ea
Banana bread
loaf
Scones
ea
Chocolate chip cookies
ea
Sourdough loaves
ea
Cups & Lids
Item
Unit
Count
Notes
8oz hot cups
sleeve
12oz hot cups
sleeve
16oz hot cups
sleeve
Hot cup lids
sleeve
12oz cold cups
sleeve
16oz cold cups
sleeve
Cold cup lids
sleeve
Cup sleeves
box
Carry trays
box
Dry Goods
Item
Unit
Count
Notes
White sugar sachets
box
Raw sugar sachets
box
Sweetener sachets
box
Napkins
pack
Wooden stirrers
box
Paper straws
box
Pastry bags
pack
Takeaway food containers
pack
Produce
Item
Unit
Count
Notes
Avocados
ea
Lemons
ea
Bananas
kg
Mixed berries
kg
Baby spinach
kg
Tomatoes
kg
Cucumbers
ea
Eggs
dozen
Cleaning
Item
Unit
Count
Notes
Espresso machine cleaner
tub
Grinder cleaning tablets
pack
Milk line cleaner
btl
Sanitiser tablets
tub
Dish detergent
L
Blue roll / paper towel
roll
Bin liners
roll
Nitrile gloves
box
Powered by QuickStok · quickstok.ai/tools — free cafe inventory tools, no signup
How do you build a cafe inventory count sheet?
A count sheet is a walking list. Its job is to let one person move through the store in a fixed order and write a number next to every item without thinking about what comes next. That means three things: group items by where they physically live, fix the unit of measure per item, and keep the list short enough that the count finishes in under 20 minutes.
Usage for the period = Opening count + Deliveries − Closing count Avg daily usage = Usage for the period ÷ Days in the period Stock value = Σ (Counted quantity × Cost per unit)
Those three lines are why the sheet matters. A count on its own is a number in a drawer. Two counts and a delivery note give you usage, and usage is what sets every par level and every order you place afterwards.
What does a worked example look like?
A cafe counts oat milk on Sunday night and writes 12 L. During the week it takes two deliveries totalling 36 L. The following Sunday it counts 13 L.
Weekly usage: 12 + 36 − 13 = 35 L
Average daily usage: 35 ÷ 7 = 5 L a day
At $2.10/L, the 13 L on hand is $27.30 of stock value
That 5 L a day is the exact input the par level calculator needs. Two printed sheets a week apart turn a guess into a number, and the number sets the par. Count the same items, in the same units, on the same day of the week — a Sunday-to-Thursday comparison in a cafe with heavy weekend trade will produce a usage figure that is wrong by a third.
Frequently asked questions about counting cafe stock
What should be on a cafe inventory count sheet?
Eight categories cover almost every cafe: dairy, coffee and tea, syrups, bakery, cups and lids, dry goods, produce, and cleaning. Each line needs the item name, the counting unit, a blank for the count, and a blank for notes. Grouping by category in the physical order you walk the store — fridge, back bar, dry store, chemical cupboard — is what makes a count fast enough to actually happen weekly.
How often should a cafe count inventory?
Count high-value and fast-moving items weekly, and do a full count monthly. For most cafes that means dairy, coffee and bakery every week (they represent the bulk of the money and spoil fastest), with syrups, packaging, dry goods and cleaning folded into a full month-end count. Counting everything weekly is a common early mistake — it takes too long, so it stops happening.
Do I count in units or in cases?
Count in the smallest unit you actually use, then convert to cases when you order. Milk in litres, beans in kilograms, cups in sleeves. A count recorded in "about three boxes" cannot be turned into a usage figure or a par level, and usage is the entire point of counting. Set the unit once, print it on the sheet, and it stays consistent between whoever is on the clock.
Is the count sheet really free with no signup?
Yes. The builder runs entirely in your browser, both the print and CSV exports work without an account, and nothing is emailed to you. The printed sheet and CSV carry a small "Powered by QuickStok" line, which is the only thing we ask in return.